Regulations on the Registration of Operations of the Social Policy Bank

This circular regulates the registration of operations of the Social Policy Bank, including the documentation, procedures, and forms used in the registration process; the duties and powers of the agency responsible for registering the operations of the Social Policy Bank; data standardization; and the provision of information regarding the registration of the Social Policy Bank’s operations.

The Authority Responsible for Registering the Operations of the Social Policy Bank

The Circular specifies that the registration authority for the Social Policy Bank is the business registration authority under the Department of Finance of provinces and centrally-affiliated cities (the Business Registration Authority).

The Business Registration Authority has the following duties and powers:

Receive the Social Policy Bank’s registration documents; review the validity of the documents; issue a registration certificate to the Social Policy Bank or request that the Social Policy Bank amend or supplement the registration documents.

Provide guidance to the Social Policy Bank, individuals, agencies, and organizations regarding the Social Policy Bank’s business registration, including documentation, procedures, and processes.

Convert, standardize, and correct the Social Policy Bank’s local business registration information and enter it into the National Enterprise Registration Database.

Provide information on the Social Policy Bank’s registration records stored in the National Enterprise Registration Database within the scope of local jurisdiction to the provincial People’s Committee, local tax authorities, upon request from the anti-money laundering agency under the State Bank of Vietnam, and other relevant agencies as prescribed by law.

Require the Social Policy Bank to report on its compliance with the regulations governing its business registration.

Directly or request the competent state agency to inspect and supervise the Social Policy Bank in accordance with the contents of its operational registration dossier.

Periodically report to the provincial People’s Committee, the Ministry of Finance, and relevant agencies on the status of the Social Policy Bank’s operational registration within the jurisdiction, in accordance with the reporting regime of state administrative agencies.

Certificate of Registration for the Social Policy Bank

The Social Policy Bank shall be issued a Certificate of Registration of Operations for the Social Policy Bank, as well as certificates of registration of operations for its branches and transaction offices, upon submission of a valid registration dossier.

The content of the Certificate of Registration for the Social Policy Bank, as well as the certificates of registration for its branches and transaction offices, is based on the information provided in the registration dossier submitted by the Social Policy Bank.

The Certificate of Registration for the Social Policy Bank and the Certificate of Registration for a branch of the Social Policy Bank also serve as the tax registration certificates for the Social Policy Bank and its branches.

If the Social Policy Bank is issued a new Certificate of Business Registration for the Social Policy Bank, or a new Certificate of Business Registration for a branch or transaction office of the Social Policy Bank, any previously issued certificates shall no longer be valid.

Procedures for Registering the Operations of the Social Policy Bank

The circular specifies that the Social Policy Bank shall submit one set of documents to the business registration authority where the Social Policy Bank has its head office when carrying out the registration procedures for the Social Policy Bank, or to the business registration authority where the branch or or transaction office of the Social Policy Bank when carrying out registration procedures for a branch or transaction office, as follows:

1- Register in person at the Business Registration Authority or the provincial-level Public Administrative Service Center;

2- Register via postal service;

3- Register via an electronic information network.

In cases where the application is submitted in hard copy in person or via postal service:

The business registration application will be accepted for entry into the National Business Registration Information System provided that it includes all documents required under Articles 12, 13, 14, 15, and 17 of this Circular and includes the applicant’s phone number.

After receiving the business registration application, the Business Registration Authority shall issue a receipt and provide the applicant with a date for the issuance of the results.

The Business Registration Authority shall enter the information in the business registration application fully and accurately, digitize it, name the electronic documents corresponding to the names of the paper documents in the application, and upload them to the National Enterprise Registration Information System.

The Business Registration Authority reviews the validity of the application and issues the decision on the application to the Social Policy Bank within the time limits specified in Articles 12, 13, 14, 15, and 17 of this Circular.

In the case of submitting documents via the electronic information network:

The applicant logs into the National Public Service Portal or the National Identity Application using an electronic identity account to access the National Enterprise Registration Information System.

The applicant shall enter information into the relevant fields on the National Enterprise Registration Information System and upload the documents included in the application to the National Enterprise Registration Information System.

If the applicant is an authorized signatory for the application to register the operations of the Social Policy Bank, for application forms and notices whose content is already entered into the National Enterprise Registration Information System and which only require the applicant’s signature, the applicant is not required to apply a digital signature or upload the application form or notice to the National Enterprise Registration Information System. For other documents included in the registration application dossier as prescribed, the applicant must ensure that these documents are either physically signed or digitally signed in accordance with regulations, are in electronic form, and are uploaded to the National Enterprise Registration Information System.

If the applicant is an authorized representative handling the registration procedures for the Social Policy Bank, the applicant must upload the documents included in the registration dossier, as prescribed, to the National Enterprise Registration Information System. These documents must be signed in person or digitally as prescribed and submitted in electronic form.

After submitting the application, the applicant will receive an acknowledgment of receipt and a notice of the scheduled date for the electronic issuance of the decision.

The business registration authority reviews the validity of the application and issues a decision within the time limits specified in Articles 12, 13, 14, 15, and 17 of this Circular. The applicant logs into the National Public Service Portal or the National Identity Application using an electronic identity account to access the National Enterprise Registration Information System and receive feedback on the processing results.

The business registration authority shall list all requests for amendments or supplements to each set of documents submitted by the Social Policy Bank in a single notice requesting amendments or supplements to the documents. The Social Policy Bank has 30 days from the date the Business Registration Authority issues the notice regarding amendments or supplements to modify or supplement the application. After the aforementioned deadline, if the Social Policy Bank fails to submit the amended or supplemented application, the previously submitted application shall be deemed invalid. The Business Registration Authority shall cancel the application in accordance with the procedures on the National Enterprise Registration Information System./.

PL